Executive Assistant, Toronto
- Location
- Toronto, Canada
- Type
- Executive Assistant
BDP Quadrangle is seeking an Intermediate Executive Assistant.
Overview of the role and responsibilities
- Calendar management for the Principal – Studio Head and Principal – Business Director
- Administrative support to the Principals group (presentations, key strategic documents, expense reports, etc.);
- Supervising the Executive Assistant “EA” Team with regards to:
- Employee relations;
- Principal travel arrangements;
- Managing team’s Executive Assistant inbox and calendar; - Key liaison to BDP Central for all necessary monthly studio reports, meetings across time zones, travel itineraries;
- Tracking of extra-provincial licensing and renewals;
- Support in coordination of studio events and client hospitality;
- Management of agendas, confidential materials and minutes for Principal Meeting, Board Meeting, and Principal Retreat;
- Catering management and reception duties support.
About you
- Must have five years of experience working as an Executive Assistant;
- Must have a college diploma or university degree in business administration or equivalent;
- Candidates must have a polished, articulate, discreet and professional attitude;
- Flexible approach to work with strong business acumen;
- Proactive mindset to take initiative and willing to ask questions when required;
- Excellent interpersonal skills and the ability to develop strong relationships within the organisation as well as with third parties;
- Effective verbal and written communication skills with staff, at all levels, and third parties;
- Strong leadership skills and ability to work well within a team;
- Good judgment with confident and capable decision-making skills;
- Good time management skills, ability to multitask, and ability to meet objectives;
- Strong administrative writing skills;
- Advanced working knowledge of Microsoft Office (Outlook, Word, Excel, Teams and PowerPoint) and
- Adobe Acrobat;
- Familiarity with the design industry would be an asset.
About BDP Quadrangle
Founded in 1986, BDP Quadrangle is one of Canada’s leading architecture, design and urbanism practices. We design for the full spectrum of the built environment including mixed-use, residential, workplace, retail, transit, media, education and health.
We’re incredibly proud of the work we do, which is reflected in our diverse project portfolio. We’ve been dedicated to building a reputation that allows us to work with the best clients in the industry, from innovative entrepreneurs to major players across industries.
In 2020, our 220+ person, Toronto-based studio became the North American headquarters of BDP, a major global interdisciplinary design practice with locations across four continents. Together, we are inspired to create places that foster wellbeing, inclusivity and sustainable futures at home and around the world.
We’re always looking to grow our studio alongside people who share our passion for innovation and design and who want be part of a culture that fosters wellbeing, inclusivity and sustainable futures. We’re proud to be able to offer outstanding career opportunities, along with a mentorship program to develop your professional skills and to grow within the firm.
To apply
Send us your résumé at: careers@bdpquadrangle.com
If you have examples of previous work you would like to share, please include that but this is not necessary.
BDP Quadrangle is committed to inclusive and accessible employment practices by accommodating applicants with disabilities throughout the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants are encouraged to make their needs known in advance if accommodation is required.